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I’ve done some galas before that we’re cookouts. One thing that adds some class is bamboo disposable plates, and also chair rental and covers. Skewers work really well for feeding a lot of people cheaply and you can have higher end options like shrimp or steak.
You could also do a grazing table which is normally impressive. You should get food tents if it’s outside. Also put your drinks in galvanized tables instead of regular coolers.
Christmas Lights Projector Laser Light Xmas Spotlight Projectors Waterproof Outdoor Landscape Spotlights for Holiday Halloween Yard Decorations (Green and Red) https://smile.amazon.com/dp/B08D92TRXM/ref=cm_sw_r_cp_api_glt_fabc_GJZ68SNM6G6FBNA5199G?_encoding=UTF8&psc=1
These guys, if they do just green look really nice pointed up into the trees.
How about a projector? Theres a lot of options including small, wireless options, if that's in your budget. Could have a cute little slideshow and all you'd need is a blank wall to project it on (or if you can hang a sheet, that would work too).
Or, if you want to stick with physical photos, you can run a string and clothesline them with decorative photo clips onto it.
If you have bunting, twine, ribbon, or even string lights, you can attach the photos to that and hang them up. it’s easy to bring some clear damage-free command hooks and string them up in a section of the space.
I’ve decorated grad parties and wedding showers using this method and it’s very portable, user-friendly, and provides a nice wow factor with very little effort on the day of. You can prep the strung up photos in advance, set up is just using hooks like these and then take it down carefully after the event is over. If it’s all one piece it’s even easier.
Just be sure to clear anything like this with the restaurant in advance so they know to expect it. The hosts at FOH may even offer suggestions for placement or help with setup, and if so it’s not uncommon to tip them (if you’re in the US) for something like this.
Sounds like a lovely time and I hope it goes well!
I got some clear acrylic risers on Amazon that I really like! They are relatively cheap but nice looking, reusable, and go with any decor or theme.
Some E6000 and a few dollar tree plates/glasses and you can DIY your own. There's tons of tutorials on YouTube to show you how.
E6000 is an industrial strength adhesive you can find at any major craft/hobby store and fairly inexpensive.
Also I have this collapsible tray from Amazon and I really like it. https://www.amazon.com/dp/B073Z4MJZZ?ref=ppx_pop_mob_ap_share
Maybe little bottles of bbq sauce as favors, if not too expensive? Mason jars for drinking out of.
Amazon has some stuff that fits your color scheme/theme like these balloons/signs or these games
How about these cookie cutters and this cookie recipe for some dinosaur cookies with the tea (or "tea")? (I have tried these cookie cutters and this recipe before, though I'm not sure if I've done them together--but the fossil vibes work well with a dark cut out cookie and that recipe is the best one I've tried so far!)
Alternatively you could just buy butcher paper and use that.
Expo markers also work on glass so if you have a large glass window that might work too, test it first to make sure it doesn't ghost....
These are all good ideas! I’m not sure you need all of the food to match the Cars theme, maybe just the dessert table instead of the finger foods? That way, donuts for the tires would make sense, you could do cannolis or sugar cones dipped in orange sprinkles for the “cones” and maybe a Cars cake that looks like a speedway?
Desserts imo are so much easier to build a theme around. Then you can just do whatever food is easiest for you as the main event (because DIY is tough and time consuming!) and not worry about everything being on theme. As long as you hit some “big” theme elements, people will remember this party as a successful event.
Favors could be either real Hot Wheels mini cars or even cookies in the shape of cars. You could even have a “decorate your own car” activity, and make it as simple (coloring on paper) or complex (decorating a car-shaped cookie) as you have the energy for.
As for protecting the food at the picnic, I’d suggest something like this to keep bugs from landing on everything.
Hope this helps! Good luck!
Are you looking for any other ideas besides food or decorations? Btw look at these watermelon balloons! Big 22 Inch Watermelon Balloons for Tropical Party - Pack of 6, Fruit Shaped Balloons | 360 Degree Mirror Finish 4D Sphere Fruit Foil Balloon | Hawaii Luau Summer Birthday, Baby Shower Decorations https://www.amazon.com/dp/B096Y2SMTH/ref=cm_sw_r_cp_api_glt_fabc_J5E7W5W46SEB9GQZ831M?_encoding=UTF8&psc=1
What a cute idea :) it looks like Amazon has some fruit theme decorations Colorful Paper Fruit Happy Birthday Party Banner Garland for Birthday Luau Tiki Party Decorations Supplies Pack of 2 by PROPARTY https://www.amazon.com/dp/B079JS1FCS/ref=cm_sw_r_cp_api_glt_fabc_JEAM2BZTR7MY39ESZC48
I love the other commenters idea to draw on balloons to look like fruit
Not sure where you are having the party, but here are some suggestions:
- Party basement where games are being played - sub backyard or kitchen if basement isn't available
- Speaking of games: beer pong, slap cup, kings, horse race, screw the dealer
- Play slap the bag - bagged wine is a thing in the UK right?
- Keg & keg stands
- Giant bowl of wine punch - make sure to chuck some whole fruits in it - do not bother to cut up
- Upstairs senior hang out room - either v chill or complete rager, no in between. Have weird rules about who you will admit entrance to
- List at the front door with everyone's names on it - make sure to highlight their name and ask them "which brother do you know?" to give full effect
- Mark hands when people enter, anyone below drinking age gets a black x - still serve them anyways
- Beer bong or shotskis
- Decorations... not really a thing? You can make a fake crest to match your letters and put in the front entry. Don't tell anyone to not step on it, but shame anyone that does.
- I suppose black lights or christmas lights could be considered decorations?? Frat guys tend to think so
- Oh this poster - basically on every freshman guy's wall at one point or another
If you can have the party...outside...try to keep everyone outside.
Or I found this on Amazon...not sure how well it works: https://www.amazon.com/Kenley-Protector-Adhesive-Plastic-Protection/dp/B013X5SMDA/ref=sr_1_15?ie=UTF8&qid=1538722997&sr=8-15&keywords=rug+protector
Encourage people to drink responsibly...maybe limit your invite list to smaller group of people...keep the bar and activities in ares that don't have new floors (? not sure what the layout of the space is...) Serve items that would not "stain" as much: clear soda and vodka :(
Are the "new floors" carpet? if so has it been treated with stain-preventer, like scotch-guard?
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(Paint traps and anything not securely in place will only cause people to trip. slip and fall...even before they start drinking.)
Sounds fantastic so far.
In college we had one of those spinning light up disco ball things... Not even sure what to call it but it made every party better. Seems like it would feel very Miami (something like this?).
What about food and drinks? Can you make/have someone make little cuban sandwiches? Not sure about cocktails, but maybe something rum-based?
You could also get some of those plastic striped sunglasses and scatter them around to have people put on.
And don't forget the Miami playlist, including plenty of Will Smith obviously...