This is a common issue with grad students. While being direct about expectations will certainly help, I also prefer to also tackle these things at the lab level.
I would try to establish a lab culture that requires frequent check-ins. The key components are accountability (I need to hit this concrete deadline) and transparency (I can see that other people are working hard).
I've seen this done by high-powered labs in a couple of different ways:
I write a journal entry every morning in my Hotmail account and email it to idonethis.com. At the end of the year I download the year and spend an hour or two formatting it in Excel and Word. One of my favorite things about this is they email me an old entry from a month, week, or year ago. I love reading what I did one those days. It's like I get to relive the day.
You might benefit from iDoneThis. The creator posted it to /r/startups last year.
As someone who is absolutely terrible at getting things done: lists.
I am not using any of the frameworks, methodologies, theories or philosophies, I've not advanced to that level yet, but what's keeping me alive is lists. [√] item one [ ] item two [ ] item three
When I wake up, coffee, having energy and motivation for work but don't know what to do: look at the list - THAT Thing needs Doing.
When I have zero motivation or energy (end of day, say), I make the next list, or add to the current one. It doesn't feel like "working" because it isn't, but having a list of things to do when I do feel like working makes that time so much more worthwhile/valuable.
Also, next to the Todo list you can have the Done list: when you tick something off, just move it to the Done list. I add month/day to it - "[√] item two [9/22]". Looking back on the things you did get done may help a little.
Also: iDoneThis. Looking back, I see I did get things done, I get less desperate.
We have developed our own tool doneit.in , I don't think non Indians could use it right now. We are happy that its cutting out meeting times in its basic version. Its kind of clone od idonethis.com
If you want a free trial, mail me [email protected]
For a digital version of #5, you can check out iDoneThis or Complice.
Complice is an app that I made, partly inspired by iDoneThis but much less team-focused and much more personal goal focused (so it doesn't just ask what you did each day, but also what you did towards specific long-term goals that you have.)
Thank you for this post.
I use the five-minute journal technique everyday, plus random taughts et reflexions when I feel like it. http://issuu.com/fiveminutejournal/docs/five-minute-journal/43?e=8063819/7063242 It's a fast and flexible method.
For work, I have been using "Idonethis". It's REALLY great, give it a try! https://idonethis.com/
idonethis is a handy tool that will send you an email each day asking you what you had accomplished. You can also create a list of goals, which will then be sent to you so that you can check them off when completed.
Something like: https://idonethis.com/
There's a bunch of others that email you to remind you to update your daily progress on a project. Any others involved also get a chance to update. It's a good system.
I don't know of any FOSS version, though, but it might exist.