What are Reddit's favorite Task Management Apps?

I can tell you how I would do it in http://GTDNext.com - It's very similar to Workflowy, except it has start dates and due dates. So here is what I would do.

For the Quarterly Review Item I'd add a start date to it for a week or so before it is due, (depending on how long it takes) because I don't want to see it in my next action list for a few weeks. I would also add a due date to it, so I see a visible reminder that I have something due.

When it the start date occurs, I will now see it in my next action list and I can take action on it during my normal work periods. I will also see the upcoming due date.

For the parking ticket, I'd just tag it as an errand and set a due date for a day or two before the actual due date. It will be visible on my next action list that way, with the due date -so I won't forget.

I like WF a lot, but the lack of due dates and start dates (among other GTD features) make it difficult to use for a true GTD system.

A couple of hints that might help you, based on GTD.

• Break down your homework into projects with specific next actions

• Schedule time to work on "next actions" based on class. For example on Wednesday go to the library and have a schedule something like this:

9:00 - Math Next Actions

10:00 - Science Next Actions

11:00 - Bio - Next Actions

• Try to really stick to the schedule. Be ruthless. What you don't finish on Wednesday re-prioritize and set up bigger blocks of time if needed as you get closer to due date.

• Use a task manager to track these homework projects and next actions. Of course I recommend GTDNext

For helpdesk ticketing systems we've used both OTRS and osTicket. We started out with OTRS and have since switched to osTicket. My lack of knowledge with perl and the complexity of upgrading was a deciding factor in switching. They both have their merits. OTRS to me seemed to have a lot more options available out of the box but again I was more comfortable with PHP and osTicket and made the switch there.

Inventory management if you have Windows (server) machines available take a look at Spiceworks or if you want something hosted elsewhere take a look at Meraki Systems Manager (they have a free version). I also liked iTop but ran out of time to take it slow getting it set up correctly/properly but for the 3 or so months we used it for a proof-of-concept it seemed to be great.

Fusioo started off as a web development agency (under another name) and eventually became a SaaS product targeted at digital agencies.

We basically got fed up with the existing project management tools and how we couldn't get them to work the way we did. Eventually we morphed into a SaaS business and we dramatically improved recurring revenue (I'll be writing about this one later on this year). When we were still a web dev agency, we used to get most of our customers through referrals and outbound marketing (finding customers on LinkedIn/Quora using the mentioned techniques and essentially cold emailing our leads). However, as you would imagine, this tactic makes sense when the annual contract value is at around 10K-20K (per project). It just doesn't make sense for a SaaS product with a low touch sales model; you'll never justify the customer acquisition cost.

Now we're way more focused on Inbound - blog targeting, SEO, content marketing - and with sharing our past experience as a digital agency.

If I were to grow a digital agency right now, I would focus exclusively on becoming a leader in a particular niche and converting most of my customers to retainer clients (by productizing my services).

Note: Not really knowledgable about Hubspot's content strategy, so I'm afraid I cannot really comment on that one!

Take a look at GTDNext - it hits all of your qualification.

• purpose built around GTD
• Actual next action list, not a hack like many "gtd" apps
• Send to inbox feature from any email client/account
• 100% cloud, nothing to download
• Unlimited number of sub-project levels

Based on what you said above I think you would like it.

You can use evernote for reference materials, and put links in your tasks to those materials, but I wouldn't recommend using it for your task management app. In fact I wrote a blog post on why you shouldn't do that, in case you are interested.

I love articles talking about GTD. The more the better!

However, I don't agree that Workflowy is good for GTD. The picture in the article looks really nice and makes it look easy, but each of the lists in the picture only has 5 or 6 items. When you have 30 to 50 projects and 150 to 200 action items is when it becomes very difficult to use a normal outline tool like Workflowy. I know I've tried!

This is actually one of the primary reasons we created GTDNext. We love using outlines and WF in particular, but to use them for GTD we needed a way to add more "meta data" to each entry and use GTD style lists like Waiting, Next Action, etc. And we wanted to do this without all the manual upkeep and tagging that would be necessary with a normal outline app.

So with GTDNext we created the ability to create an outline of any depth, just like in Workflowy, but you also get automatic lists that show just the next action for each project. So you don't get overwhelmed looking at 100 or more actions.

Love GTD, Love Workflowy. Just not for GTD.

Please take a look at GTDNext

Here are responses to your requirements: 1) It has Projects with unlimited sub-tasks and even sub-projects 2) You keep track of status via tags 3) Tags would also work well for this 4) Due dates are available for both projects and tasks 5) You can filter your lists by tags 6) Collapsing and expanding are also standard. As well as zooming in, where you can view just one project at a time if you want.

Good luck in your search!

I used to do GTD on paper a long time ago and found the problem you are describing to be one of the main problems with doing GTD on paper.

I did have some success in marking the page number of my notebook where the main project was located. I did this for next action I wrote down on my next action list. This helped in tracking back to the project. However, it's not a perfect system and does take extra time.

If you do decide to try software, I would suggest taking a look at GTDNext (I am the co-founder) as we have tried very hard to setup a system that is based on sound GTD principles.

Any item can easily be made into a project and projects can have any number of sub-projects. This makes organization very easy.

Either way, good luck with your GTD Workflow!

I've tried both and while Nozbe has more platforms available (downloadable app, mobile, etc) GTDNext is by the far superior app in my opinion.

Some of the things I like:

• A real Next Action system. Actions from your projects are automatically promoted to your next action list. No so with Nozbe
• It uses an outline for your projects, so you can have as many sub-projects and actions as you want. Very helpful for planning.
• Has Areas of Focus, tags, due dates, schedule start dates, etc.
• You can email tasks into your inbox.

There is a lot to like. The new UI seems to make using it on Mobile more tolerable, but they DO need to make a mobile app. That's the biggest ding on them imho.

Personally, I just use Orchestra (iOS). It's clean and easy to use. I tend to lose motivation if my list is to long, however, so I copy down what I plan to accomplish at any given work session to paper, and go off of that. That way, I only feel like I need to get those 3 or 4 things done, and I can always add more to the list if I finish.

I think the problem could be your choice of tools. I love Evernote and use it daily. But not for GTD. It's like trying to fix a car with a Leatherman. Leatherman is a great multipurpose tool and it might work to fix your car, but there are much better tools available that are better suited to do the job.

I keep much of my reference material in Evernote. But I use GTDNext to track all of my projects and actions.

*Two of the features in GTDNext would specifically help you in your situation. * 1) Ability to filter your project and action list by your areas of focus. Like "work", "money", "side project", "family". Etc. This allows you to view the projects you need to work on for your current area of focus. Sure, you can do this with tags in Evernote. It takes a lot of extra steps... (leatherman) 2) The ability to only see the next action for each project. Evernote has no real good way to do this. If you have 100 projects (not unreasonable for a full life GTD implementation) and if each of those projects has on average three tasks that 300 tasks in your action list. That would drive anyone crazy and probably make them give up on their task list. (This is exactly what happens with most task lists actually).

The solution is to automatically filter the next action list to only show the next action for your project. When you complete that action the next action if the project automatically moves tot he next action list.
Again, you can sort of do this with Tags and many task managers do this with manually applied stars. (leatherman) But why not use a tool that is purpose built to handle this for you?

I wrote a blog article about this issue a while ago if you want more background.

Why not just not tag computer items by default? So if it has no context you can pretty much assume it is computer? That is pretty much what I do in GTDNext That saves me some time as I mostly just add context to phone calls and errands.

Take a look at GTDNext.com it is purpose built for GTD.

It has automatic next action promotion, unlimited sub-projects, specific lists for waiting, scheduled, someday/maybe. Context tags, Reference items and a lot more for GTD'ers.

In GTDNext you can do what you are trying to accomplish.

Here is how:
* Set a due date on the item (if it has one) * Change the list to "Scheduled" for the item and set a date. This date is when the item will re-appear on your active items list. * When the scheduled date comes along, your item will be added to the active list and you will see the due date with the number of days until it is due listed. * You can also click the "focus" button if you want the item to also appear on your focus list when it moves from scheduled to active.

Hope that helps!

edit: sorry - can't seem to make bullets work!

It almost sounds like you are looking for something like MS Project. That will certainly allow you to do everything you asked. However, the way you talked about it made it sound like you are looking for more of a personal task manager.

If so, you might check out GTDNext It doesn't do time tracking or reports. It does however handle multiple projects, sub-projects and tags (which could be used to assign times) and a lot more.

Give GTDNext.com a try. We have quite a few students using it now and they seem to like it for that purpose.

The ability to outline and create as many levels in your todo list outline as you need seems to really help in school where you have lots of assignments and classes to track.

Good luck!

I use GTD, so I really don't believe in planning out my entire day down to the minute. Personally, I think that is setting yourself up for failure. To0 many unknowns happen during the day to make that system work.

However, what I do practice is time blocking by area of focus or project. Let me explain a bit more.

I use (and create) GTDNext.com and in that program we use the David Allen concept of Area of Focus. So, for a student, you may have an are of focus as "Student" another as "Personal" and maybe one for "Work" and "Family".

During the day I will mark out certain 1 to 2 hour periods of the day on my calendar as "Next Action Time for AOC XYZ"

This lets me know that from 10 to 11 tomorrow I need to work on "next actions" from my AOC of "Work".

During that time I'll use GTDNext to filter out all my next actions to just show me the next actions for my AOC of "work". I'll then flag 3 or 4 actions I want to focus on and flip over to the Focus view, where I will only see those actions. All other action in the app are now hidden from me and I can focus just on those 3 or 4 things for that hour.

Since tasks that come to people are rarely all planned out in advance, this allows me to make changes during the day to what I need to do.

If I were to totally plan my day out in advance I'd always be fighting the need/desire to work on items that came in during the day. Some of them may need to be done, but because I've scheduled out my day in advance - I'd likely need to change course. Which is why I advocate the system I outlined above.

Good luck and let us know how it goes!

Take a look at GTDNext

• Add due dates to your tasks
• Use the outline to group things any way you want
• Very flexible. Built with GTD in mind, but can be used any way you want

Have you taken a look at http://GTDNext.com ?

You can have unlimited levels of projects and sub projects and tasks. Additionally, you can have unlimited levels of reference materials added to each project or task, or kept separately. The main view is an outline, so all this is easy to find/reference.

For personal projects try http://GTDNext.com - The new task management app with advanced features for project management.

• Outline with unlimited nested sub-projects and tasks
• Due Dates
• Start Dates
• GTD style lists - Next Action, Scheduled, Waiting for, Someday/Maybe
• Many more project specific features. Like parallel and sequential tasks/projects.
• Basic is free (up to 200 items) and premium is only 8 cents a day.

Take a look at http://GTDNext.com - A new GTD web app based. If you like Workflowy and GTD apps, then you might like this app as well. All the benefits of an outline with the "next action" automation of a GTD app.

I have done it several different ways. I've used MindMeister to mindmap out all my higher level horizons of focus and I've also used the outline features our tool GTDNext.com to map out the higher level horizons.

I think whatever tool you use it fine, as long as it is easy to access and you remember to look at it often. The problem for me with the mindmap was I didn't open it up often enough.

The issue with having it directly in your task manager, as you mentioned, is that it can "clutter your task manager". The way I got around that with GTDNext was to not capture the higher level horizons as tasks. I just made them "info" items in my outline. That way I could refer to them quickly without cluttering up my next action list.

Another way to handle this would be to treat your higher level horizons as any other reference material. So you could use Evernote for example and create a link to the note and add that link to projects that support your higher level horizons.

A lot of people use my tool GTDNext in the private sector. One strategy to use is to keep your private reference materials private in a company approved place. OneNote, Word, SharePoint, etc. And use your task manager to purely for tasks. Task names are usually not going to give away any of your super secret stuff.

"Finish project highlander"
"Call Bob about finance report" "Create project proposal"

Most Project and task names would not help anyone if they fell into the wrong hands.

This webapp works pretty good. http://conceptboard.com/ You can upload designs, write notes, draw edits all in real time. I believe each user's mouse show up with a different label so you know who's editing what

Check these guys out, they also have an online demo and a community version. And this book just came out 'Become ITIL Foundation Certified in 7 Days: Learning ITIL Made Simple with Real-life Examples'.. haven't read it though. In general, what you're looking for is ITIL stuff.. good luck.

Hi!

Upwave does not support gantt presently, but we do offer students a workspace with an unlimited number of users. Let us know if it works for you and we'll upgrade your workspace free of charge.

Name: Fusioo

Entrepreneurship/Startup Blog: Fusioo Blog

Location: Malta, Europe

Pitch: Fusioo helps you create your online database and manage the information that matters to your team, in one place.

Testimonials:

> We're trying to track everything in Fusioo. It's so good. We've shut down other apps, rid ourselves of numerous spreadsheets. It's genuinely transforming the way we do business. - Tom Downs

> The adaptability of Fusioo has really surprised me since first using it and I love how easily/quickly something can be added or improved with a few button clicks. It’s allowed the teams to have input on their own schedules and have bespoke elements built in. - Matt Brown

Looking For: Feedback, Partners, Hiring

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Fusioo is pretty much offering something similar to Force.com but targeted at business users. You can actually combine "easy to use" and "customizable" to a certain extent.

Have to agree tough that if you want to login and get started immediately (I mean just start entering leads etc and not looking for something that scales with your team) then you should probably take a look at the mentioned alternatives.

Yes this is exactly how we built GTDNext - Most apps make you manually select the next action to show on your next action list. (if you remember) - With GTDNext we automatically move the next action in your project to your next action list after you complete the first one.

In GTDNext you simply press TAB+N to bring up the quick entry windows. Type your task press enter. Type another press enter. As many times as you like. These tasks all go to your inbox for later processing. Then just press the escape key and you are back to what you were doing before.

One of the things I like about using GTDNext for my GTD practice is that once I get a huge long next action list I can easily filter it down to what is important to me right now.

For example - I usually will filter my next action list by Area of Focus- so if I'm at work - I will filter by my work area and then all I see is my work items. This cuts down my next action list by huge amount.

To even further cut down the next action list you can use tags. Also, just today they added priority. I'm looking forward to being able to filter my next action list by priority.

Other GTD apps can do some of this too, but I just like GTDNext... (just a fan btw)

I think it depends on what the details are! What kinds of details are you trying to organize? Projects and tasks? Then use a tool like GTDNext (it's mine. I'm biased) :-)

But if you are talking about the details of implementing a project then it depends on if the details are for your use only, or need to be shared with others.

I keep many of the details of projects that only I work on right in GTDNext.

However, I also work on many projects where I need to share information. We use everything from OneNote, to SharePoint and good ole trusty Excell Spreadsheets.

I guess my main point here is that there is no one correct answer. You need to determine what kind of details your are tracking, and who needs access to that information. Then you can pick the best tool for for the job.

I would start right away. You can then tweak as you go and learn more. Have you decided what tool you are going to use? If not, give GTDNext a try. It is purpose built for implementing GTD and beginner friendly. Happy to answer any questions you might have. Good luck!

Empire539 is totally correct about how GTDNext handles next actions. It works really well.

In addition I just wanted to mention that if your project has sub-projects you can set GTDNext to only show next actions from the first project before showing next actions from the second or third sub-project.

By default GTDNext shows next actions from each sub-project. You can change that behavior if needed.

GTDNext does this. All tasks (and projects too!) can have due dates.

But if you don't want to see a task in your next action list you can set a scheduled date. Then the task will not appear on your next action list until that date.

No workarounds needed. It just works!

There are two activities here. Processing your email and capturing the actions in the email.

I tend to process my email several times a day. I have set three 30 minute blocks on my calendar. Sometimes I need to move them around, for meetings, but at least I have the time blocked off.

I forward any emails with actions to my task manager GTDNext - When I have time I change the title of the email to be my next action. So I can cut down on the "clarifying" step. Other times if I'm short on time I'll just forward it.

I use Outlook, so I have created some custom "quick steps" to automate the process. I have two quick steps I normally use.

The first one sends the email to GTDNext and then archives the email. The second quick step I have forward the email to GTDNext and then puts the email in my action folder. This way I have an easy place to find the email later to reply to it if needed to complete the action.

Good luck in getting going in GTD. I've been using it for years in the tech sector and have always thought of it as my secret weapon for success!

fwiw - I'm using GTDNext with IFTTT - I have DO Note setup on my iphone to send actions to my inbox. This used to not work, but now GTDNext allows you to created up to 5 email addresses that are unique to your account and can be used by any email sender to sent items to your inbox.

I use and love GTDNext. Today they updated again and now they have rich text in the notes for each action. Pretty sweet. It has all the bells and whistles. The only thing I wish they had is mobile. I think they are working on it.

29 years! That's amazing! I've built an outline to do web app gtdnext and I'd love to know what made the current one you are using so "sticky". Thanks for any insight you can provide!

You are describing one of the huge issues that many people have with GTD and trying to implement it with most of the current apps.

Let's say you decide to do some planning and write down all the steps of building your computer. Now every time you look at your list you have to see all those steps. That is not good, it makes it difficult to quickly see what the next step is and it also makes for a huge list if you have many of these projects. Remember, David Allen says that most people who have done a complete brain dump will have 150 to 300 "projects".

With GTDNext we try to make this much, much easier. By default we only show the item at the top of your list of items for each project as your next action. This goes on a separate "Next Action" list. Then as you complete each action, the next action in your list is automatically promoted to the next action list. Of course you can manually flag items to be on the next action list as well. Or make all your actions show on the next action list for projects where all actions can be done at once.

The result is much less overwhelm. If you try it, let me know what you think.

The need you are describing is one of the strengths of GTDNext.com

With GTDNext you can setup "areas" of your life. Like AOC's, these are the big areas, like "Work", "Personal", "Volunteer" and "Side Project".

All of your projects and sub-projects and tasks are given an "Area".

Then as you use the app, you can use a global filter to only show "work" items if you are at work.

Or you can leave the global filter showing ALL areas and then just use the filtering system to show projects and task for from one or more AREA.

You can also get more granular if you like using TAGS.

We also have a very robust recurring task system.

Good luck!

In the premium version of GTDNext we take a bit of a different approach. After you complete a task it will continue to show up in the project. You can hide it, but it is still there in case you want to view all the completed items for your project.

You can then archive the action or project when you are ready to not see all the those completed items. We also archive any deleted items, in case you made a mistake in deleting it.

Our thinking was that it's nice to see a completed task list, but after a while it get's way too long and starts to slow things down. Or makes it hard to find things. Using an archive allows you to keep items around for reporting or whatever, without clogging up your system.

Situations like this is why it helps to have a flexible system for sure!

In GTDNext you could handle this in a several ways depending on your needs.

1) If the action doesn't need to be done in any particular order, but still needs to be done, you could just add it anywhere in the list of project actions and click the "force next" button to make it available on your list of next actions. Even though it isn't the "real" next action for the project you can still make it show up on your next action list this way.

2) If you don't want to think about this action for a while, say till next week you could put the start date for the action as next week. Then when that date rolls around the action will become active and ready to be on your next action list.

3) If the action is really more of a sub-project you can easily start a sub-project within the main project and start it at the appropriate time.

Different apps will handle it differently, but that's how I'd do it.

GTD systems are alive and well!

In fact this year we create GTDNext a new GTD Productivity system that combines the power of an outline system with GTD features like next lists, focus list, and much more.

1) I use it every day! 2) Implemented with GTDNext

Take a look at GTDnext If I'm reading your post correctly it will do exactly what you want.

Create your highest level goals and objectives. Then create projects and sub-projects and finally tasks underneath those top level goals.

It's a tree structure, so you can have as many levels of as you need to fully describe your purpose(s).

Normally a tree structure likes this makes it difficult to navigate down to what your really need to do. Your next action. GTDNext takes care of this very well for you by creating a separate list that just shows your next actions by project.

I prefer to just quickly jot down the idea and send it in an email to GTDNext.com - where I can later processes it.

Trying to memorize every little task/idea that comes to my head sounds exhausting! We all have smartphones. Just email the idea, thought, task to your todo manager for later!

I highly recommend you take a look at http://GTDNext.com for this kind of combination todo/project management application.

Picture an outline with task management on top of it. So you can have as many sub-projects as you want. Different states, like waiting, scheduled, etc. Start dates, due dates, etc.

Good luck with the thesis!

Name: GTDNext

Elevator Pitch:Task Management by GTD Enthusiasts for GTD Enthusiasts

Detail: Online Task Management application based on an outline model. Picture Workflowy, but built to run a GTD productivity system.

Discount: Basic version is free!

For the naming of tasks I like to start with a verb that describes what I need to do, not what done looks like. So for example:

• Update TPS report
• Call Shelley RE: TPS report
• Finish writing TPS report

For projects I do that same, but with one key difference. In the notes area (for my bigger projects) I will write in capital letters the following.

WHAT IS THE SUCCESSFUL OUTCOME:

Then I will take some time to write out what "done" looks like. I find this helps out a week or two down the road when I'm either trying to remember exactly what I was asked or decided to do. Plus it helps with motivation, as I can see "done" in my mind easier.

For prioritization I usually go through my list of next actions and filter based on AOC, time available and energy. Then I pick a few to do for the current working session and flag them for my focus list. I try to just work off the focus list so I don't get distracted. I'm not sure how OminiF works so not sure if that translates. I use my own product http://GTDNext.com.

It's great that you are up to six months already! Nicely done!

Take a look at http://GTDNext.com - It is new, and has a ton of GTD specific features. I've used all of the apps you mention as well.

We are working hard to make it the best choice of all GTD task management apps.

Our base view is an outline, which allows for very detailed task planning (unlimited sub-projects, etc) On top of this outline we have added robust task management features.

You can put links to your google drive docs as new items in the outline or in the text notes area

I use many of these apps - here is my take:

Evernote: Use this for storing all your misc bits of info. I keep journal, photos of my kids art work, scans of paper bills that aren't online yet, any little bit of info I think I might want later.

OneNote: I use this almost exclusively for meeting notes. I find it much easier to take notes in OneNote over Evernote. Evernote sucks when it comes to trying to create an outline or format any kinds of notes.

Project Management I used Asana (one of many) before co-founding http://GTDNext.com and I still think it is great if you need to collaborate with someone or a team.

However, GTDNext is much better for one person GTD (imho) and it also is good for light project management. As it has unlimited levels of sub-projects and tasks. Has start/due dates and many other features useful for project management.

Trello: I've used this in the past, but for some reason always stop... Great app, but just isn't sticky enough to keep me coming back.

Cloud RSS Have you tried http://feedly.com ? My current favorite.

URL: https://nulis.io

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Feedback Requested: Looking for the general advice, feedback, and first impressions. What would you change or improve? What did you like or dislike? Is anything unclear or confusing?